Consent signed. Allergy in view. Photos on her record.
Keep forms, client-reported information, notes and photos close to the visit. Your team makes the clinical decisions.
For medspas and aesthetics studios, from one treatment room to several locations.
Maria’s record: her allergy across the top, her next visit and her last one below.
A Tuesday at a medspa
Prepare. Record. Keep the context.
An ordinary Tuesday at Northside Studio, where Maya owns the practice and treats clients: what her team puts on file before, during and after each treatment.
Illustrative day · Northside Studio
- 9:10 AM
Last night’s consent form is back.
Maya reads it in the queue and marks it approved. The reading is hers, not the software’s. Approval locks answer edits; later template changes can still affect older questions and labels.
Forms & consent - 2:20 PM
The service note.
Her last note for the same service is on the note screen, ready to start from. Readable notes follow staff permissions; by default front desk sees that a note exists, not its contents.
Client management - 2:30 PM
August and today, side by side.
Her August photo and today’s on one screen, for one area. You look at it together.
Media library
More moments from the day
- 7:40 AM
A new client books Microneedling online.
The service asks for a deposit, so her time is held until she pays by card on the booking page. Then it’s confirmed.
Deposits & no-shows - 11:30 AM
Maria calls about her visit next week.
Her record opens with her lidocaine allergy in a strip across the top, her Microneedling visit next week, and the note from her last one.
Client management - 1:00 PM
Hannah arrives.
One tap: checked in. Her forms and the allergies she told you about show on the appointment.
Appointments & calendar - 1:05 PM
The before photo.
Taken at the visit, straight to her record, marked Before and tagged with the area.
Media library - 1:50 PM
Hannah’s treatment is recorded.
The staff checklist is filled in from the appointment, with the area treated where the service asks for it. Documentation stays visible but is optional at Complete and Checkout; missing checklist answers do not block them.
Appointments & calendar
Each photo shows what she told your team about marketing use: given, declined or withdrawn. Your team records her answer; she doesn’t sign it here.
How photo consent works →Start with these, in the order a medspa needs them.
- Forms & consent
Paperwork before the visit.
Consent and intake starters open ready to edit. Link one to a treatment, and choose when it’s asked for: before booking, before check-in, or both.
Forms & consent - Client management
Context for the next client conversation.
The allergies and medications she told you about, across the top of her record, and today’s note started from last time’s.
Client management - Media library
Every photo in its place.
Before and after photos on her record, tagged by area, with her answer about marketing use on each one.
Media library - Deposits & no-shows
Ask for a deposit online. Keep it when they don’t show.
Ask for a deposit on a particular service, paid by card straight after booking online. Your policy decides what happens if she cancels or doesn’t come.
Deposits & no-shows - Appointments & calendar
Plans change. You stay ahead.
Her forms and the allergies she told you about show on the appointment, and a staff checklist records what was done during the treatment.
Appointments & calendar
It keeps the record. The judgement stays yours.
EstheticSense is a tool for your team: a light record for an aesthetics practice, not a medical records system. Here is what it does not do, so you know before you ask.
It doesn’t decide who to treat.
Your team sees what the client told you and what was done last time. Whether a treatment is right for her today is your team’s call, not the software’s.
Your forms are yours.
The starters are a place to begin. What your consent says, and whether it meets the rules where you work, is for you and your advisers. A form is a tool, not legal advice.
It doesn’t check who may perform a treatment.
You choose which team members perform each service. EstheticSense doesn’t check a licence or a qualification, and has no supervisor sign-off.
It doesn’t decide what you offer online.
A service you mark as needing medical supervision stays off your website until you confirm it in the Website builder. A consultation link appears only when that fallback is available for the service.
Before you decide
What does it cost?
At launch a medspa pays the same as any other business: $19 a month for the first provider, $9 for each additional, never more than $149 a location, on the same plan.
See pricingNot available yet
A form can’t yet stop a booking, and signed PDF export is not available yet. Deposits for appointments your team books come later.
See a day like yours.
Walk through a sample visit, from the first booking to the next step. No prep needed.